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Case Study
UK Government Property Agency: P&L and Budgeting
How a 400-person government agency eliminated spreadsheet-based budgeting and reduced budget cycle time by 50%.
How a 400-person government agency eliminated spreadsheet-based budgeting and reduced budget cycle time by 50%.
The client
A UK government agency responsible for managing property across the public estate. With 400 employees and accountability to Parliament, they needed robust, auditable financial planning processes to replace their spreadsheet-based approach.
The challenge
The agency's budgeting and P&L processes relied heavily on Excel spreadsheets. While functional, this approach lacked the audit trails, version control, and collaborative capabilities required for public sector financial governance. Budget cycles were lengthy and error-prone.
Spreadsheets couldn't provide the audit trails required for public accountability.
Multiple spreadsheet versions created reconciliation overhead and risk.
Budget process took too long, limiting time for strategic analysis.
Budget holders couldn't access or update their budgets without finance support.
What we did
We implemented a comprehensive Anaplan solution for P&L reporting and budgeting, designed to meet public sector governance requirements while enabling self-service for budget holders.
Automated P&L with drill-down capability and variance analysis.
Collaborative budgeting with workflow, approvals, and version control.
Budget holder dashboards for viewing and updating budgets directly.
Full audit trails and change logging to meet public sector requirements.
The results
The budget cycle was reduced by 50%, freeing significant finance capacity for value-adding analysis. All budget spreadsheets were eliminated, replaced by a single auditable platform. Budget holders can now self-serve, reducing dependency on the central finance team while maintaining governance controls.
What they said
"As a public sector organisation, we have strict governance requirements. Bolt understood these constraints and delivered a solution that gives us the control and audit capability we need while making life easier for budget holders."
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